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Effective Disaster Planning Tips

August 10, 2012

What would you do if disaster struck your building?  Are you prepared? Facility, property, operations and maintenance professionals know that in property management, it’s a matter of when, not if, things happen. When fire, water, mold or bio-recovery damage affects your property from natural or man-made sources, your residents look to you to make decisions. How can you prepare?

  • Have a plan.  If you have an Emergency Action Plan, update it annually.  If you don’t, get started!
  • Communication is key.  Staff and residents should be familiar with your emergency plan.  Distribute the information frequently through newsletters, meetings, e-mails, and the management company website.
  • Make sure you have an alert system in place to reach people during all hours of the day or night, including loud speakers, strobes, automated messages, and phone and e-mails alerts.  Regularly update your contact list with multiple methods of contacting each person so you are able to reach everyone quickly.
  • Test fire extinguishers and smoke and carbon monoxide detectors monthly.
  • Know the locations of your emergency shut-offs for electricity, water, and your sprinkler system, as well as the zones each cover, to alert your first responders when they arrive.
  • Hold an elevator-free Evacuation Plan meeting with residents.  Practice the plan at least every six months.
  • Designate a floor monitor for each floor.  It is the responsibility of this person to make sure everyone on his or her floor is aware of emergencies.
  • Test your vendors in advance.  Make sure they truly deliver 24/7/365 service and their response is immediate as promised.

While we hope you will never experience a disaster, it is vital to be prepared when disaster strikes.  Remember that ServiceMaster is open 24 hours a day, 7 days a week, 365 days a year to quickly and completely restore your property. Looking for assistance putting your Emergency Action Plan together?  We can help!  For more information about how, contact Amanda at abeaupre@svmgilmore.com.

Call ServiceMaster by Gilmore today at 1-800-783-0552

Be prepared when disaster strikes!